INTELLIMAG THE INFOLOG WMS THAT ALLOWS SAFER AND EFFICIENT SHIPMENTS WITH THE PHOTOGRAPHIC PACKING LIST LINKED TO UDS PACKING.
Have you ever heard of the packing list? In logistics, both for suppliers and customers, the theme of shipments is more than shared. The former want to maintain or guarantee a high level of service in terms of performance. The latter demand speed and intact goods.
In this article we will find out how photographic documentation can increase the service and also facilitate customs controls. We will talk about a solution that can protect and satisfy both customers and suppliers.
It is a module belonging to the platform of the Intellimag WMS system which has the function of avoiding problems due to both manual entry of the data contained in the UDS and manual entry of data for the invoice. Another important point in the introduction of the UDS packaging function in Intellimag is the automatic procedure for sending the packing list to the customer. To track the flow of shipments to the customer, Intellimag allows the planning and management of the load by presenting a complete management of the packaging.
What is meant by photographic packing list and how does it work?
By photographic packing list we mean the classic document with the list of goods, representing the dimensions of the package and the material contained, as well as a photographic documentation of the packaging phases.
Through the use of tablets equipped with cameras in the packaging department, photographs are collected at each stage to document the goods inserted and the state of the package when the shipping unit is closed.
Once the creation phase of the package is finished, a label containing the unique UDS QR code is generated. By reading the code via smartphone or tablet you can view the details of the UDS and the photos stored for consultation.
So it is very useful to have photos and images of the goods that you transport to proceed to a better identification of each individual good. Each article will be associated with a barcode that with the appropriate reader will identify the image of each item. This is the case with labelling, which gives us essential and necessary information about that particular product.
Why integrate the photographic packing list?
While this is a simple feature to implement in the packaging and shipping department, the implications are not to be underestimated.
The advantages obtainable from the implementation of the photographic packing list are mainly two:
First of all, you can get accurate documentation about the goods shipped and their status at the time of packing. Secondly, it is possible to identify and keep track of the products shipped with the highest precision.
If the advantages do not seem to be sufficient, so are their repercussions on everyday operations. In fact, having a clear and complete documentation increases the level of service that is provided to the customer. The image can attest to the status and suitability of the packaged goods. This can also be sent in advance to the customer who, once the adequacy of the package and its status, can approve the departure of the shipment.
In addition, the photo is a tool to protect the sender, as it constitutes evidence of the good condition of the goods on departure, in case of insurance disputes following damage to the same upon arrival at the destination.
Last aspect, not trivial, is the customs one. Having a photographic packing list that clearly shows the contents of the package can greatly reduce the time of verification at customs. In this way it is possible to avoid the opening of the packages and any collateral damage to the goods.
The photographic packing list module can already be integrated into INTELLIMAG, the Infolog WMS.
If you are interested in deepening the topic download the documentation or call us at 059 822446